Trip Coordinator

JOB TITLE:
Trip Coordinator

DEPARTMENT:
Admin. Support

JOB STATUS:
Full Time, 10-Month

SUPERVISOR:
Dean, Spiritual Formation

EFFECTIVE DATE:
August 2, 2025

APPLY HERE

Biblical Principles and Expectations:

All employees proclaim the Gospel of Jesus Christ through their employment, thereby furthering CVCA’s mission to Educate and Cultivate Servants for Christ.

Ministry Overview:

Cuyahoga Valley Christian Academy is a non-profit ministry dedicated to Educating and Cultivating Servants for Christ. We are a middle and senior high school committed to high academic standards. Our biblically integrated, college-preparatory curriculum is delivered by a dedicated staff of Christian professionals committed to teaching from a biblical worldview and philosophy. We are committed to providing our students with experiences that will foster in them a servant’s heart, including extra-curricular activities, inter-scholastic athletics, music, theater, short-term mission trips, and numerous service opportunities. CVCA aims to create a Christian school community characterized by transforming relationships that produce a lived-out faith in the lives of our students, faculty, and staff.

Job Summary:

This position serves as the primary contact for retreats, student trips related to student life events and activities at CVCA.

Essential Duties and Responsibilities:

  • Demonstrate behavior aligned with CVCA’s mission statement, statement of faith, core values, policies, and expectations.
  • Faithfully uphold CVCA in prayer.
  • Help coordinate the details for the fall retreats, working with CVCA staff and the team at Camp Carl to coordinate necessary details and registration processes.
  • Assist with the coordination of logistics for CVCA trips. (i.e., opening school retreats, Jterm, missions, senior trip, etc.) including booking travel, arranging accommodations, and preparing materials and supplies.
  • Partner with trip leaders, making sure trips align with CVCA’s mission.
  • Provide support and guidance throughout the preparation, execution, and follow-up of trip details to the leaders of each trip. Ensure all CVCA trips are well executed.
  • Partner with the CVCA Business Office to monitor expenses, billing, payments, fundraising (if needed), and donations related to CVCA trips or mission-related activities.
  • Help manage contracts or paperwork associated with assigned CVCA trips.
  • Vet and investigate potential tour companies that could help support CVCA-related trips.
  • Support the recruiting, training, and equipping of trip leaders and volunteer chaperones (including but not limited to parents, medical support, student mentors, and faculty and staff chaperones).
  • Create and distribute communications to parents, staff, volunteers, and students.
  • Assist with other details as assigned.

NOTE: CVCA trips may include but are not be limited to: Jterm trips, start of year middle/high school retreats, missions trips, field trips, senior trips, and special events as assigned.

Knowledge, Skills, and Abilities:

  • In a dynamic and growing relationship with Christ
  • Living a life of integrity that flows from personal Gospel transformation
  • The ability to relationally connect with students and parents and faculty in a Christian environment with the mission to educate and cultivate servants for Christ
  • Grasps the DNA and mission of CVCA
  • Passionate, caring, and detail-oriented
  • Hard working, team player, who is committed to building a successful ministry
  • Strong interpersonal and written communication skills
  • Ability to be collaborative outside agencies
  • Ability to work independently
  • Excellent organizational and time-management skills
  • Patient and flexible with changes
  • Ability to maintain confidentiality
  • Computer literacy, including the Google Apps suite and Microsoft Office suite

Education and Experience:

  • Bachelor’s degree (strongly encouraged)
  • Minimum of 3 year’s experience working in an administrative school setting

Working Conditions and Physical Demands:

Work is typically performed in a conventional school environment

About CVCA:

Cuyahoga Valley Christian Academy, founded in 1968, is a private, college-preparatory, non-denominational Christian middle and high school that seeks to Educate and Cultivate Servants for Christ. Students meet rigorous admissions standards both academically and spiritually. CVCA’s 1,170 students, of whom 20% represent minority populations, come from a nine-county area. Our facilities include state-of-the-art technology, seven science labs, Innovation Lab, a 31,000 square-foot fieldhouse and competition gymnasium, a 600-seat chapel/auditorium, and 70 acres of sports facilities, including a turf stadium and all-weather track. CVCA is fully committed to maintaining an ethnically/culturally diverse faculty and student body within a biblical community.